Virtual Team

6 Tips for Leading & Managing Virtual Teams Effectively

Virtual teams or collaboration is not a new
thing. Many organizations have adopted this remote arrangement to grow and aid
their technical tools. But, the world is fighting one of the worst-hit viruses
now, which has accelerated the number of teams working virtually versus in the
traditional office spaces. 

A study shows that about 66%
of all multi-national companies majorly rely on virtual teams to collaborate
and manage operations.

The standard ways of working like communication
patterns or team dynamics have been disrupted significantly. Also, let’s not
disregard the tremendous anxiety and sense of uncertainty the pandemic has fed
inside our heads.

We are continuing our efforts to facilitate
working from home with a well-communicated and managed system, the virtual
teams. So, what is the goal of a virtual team?

Goal of Virtual Teams 

A virtual team helps overcome the challenges of
a geographically dispersed workforce. Not only that, but it is also
significantly cost-effective and encourages flexibility in the workspace.

Although there are many common barriers that the
team needs to work on as the virtual team culture is much different from that
of working face-to-face in the same environment.

One of the best examples of effortless virtual
operations is that of Arcler Desk. Arcler Desk provides exceptional offline
technical support to businesses, which has almost been a blessing for a lot of
clients during the lockdown period. They use the remote service to fix or
troubleshoot any error a customer or client may be facing.

It is working 24×7 to provide its customers with
all the required technical as well as work-related support. They have a team of
experts and professionals in the field provide you with quick backing within a
matter of time. 

6 Strategies To Employ And
Manage Virtual Teams

After quite a bit of research, we have jotted
some of the proven strategies to ensure effective collaboration and momentum
via virtual teams.     

#1 Goals and Roles

Assigning a goal or role to employees is a
significant step in making virtual teams work. It is because the work patterns
have completely changed from a single location to a distributed
workforce. 

Every role has a specific set of requirements or
skills, assigning people with similar capabilities for a role will definitely
help accomplish the tasks better.

#2 24×7 Work-Cycle

One major advantageous point of virtual teams is
that as the workforce is distributed or spread across locations and time zones,
you can definitely increase the efficiency of the organization by creating a
round-the-clock job.

Have a direction, set of rules, checklists, for
better communication and teamwork.

#3 Map capacity or skills

These times are unexpected and new to a large
section of the workforce. We cannot readily identify which department or team
faces a sudden shock and requires back up. It is imperative to have complete
knowledge of the skills and capacity of your organization. 

It is of utmost importance to support them
during these volatile times and provide the freedom to prioritize the work on
their own.

#4 Personal Interactions

Personal interactions can have a magic effect on
employees. This is something most of the managerial level heads do not comply
with. 

Working from home definitely disconnects the
employees from engagement and, thus, productivity sometimes. It is crucial to
make time for personal interactions as it can help manage the team.

#5 Normalise Work From Home

Working from home is a new thing for most of the
employees. A team orientation during this time is vital to keep the
distractions and potential misunderstandings at bay. 

Normalizing the culture of working from home in
your team will get better results than forcing them to work in a stressful
environment.

#6 Necessary Tools

You cannot naturally expect your team to have
the necessary tools for working at their disposal. Most of the employees do not
have this support at their homes. 

Include workflows and progress trackers, which
helps build accountability in the team as well as transparency. The more the
team understands their responsibilities, the smoother the work will be.

Bottom Line

Always remember distance allows limiting
relationships and bonds. Do not allow it to limit the fun that you have as a
team, above all. 

It is crucial to
acknowledge and celebrate each other and the team as a whole to build a culture
of team unity rather than just delivering or contributing in terms of work. To
form a reliable and hardworking team, considering the above options will help
improve the overall team vibe of the employees.